PREAMBLE

The RACE ACROSS SERIES events (hereinafter the Events) are organized by the Associations ULTRA CYCLING France and RIDE EAT SLEEP & SHARE, in partnership with Across and Beyond Endurance AG (hereinafter A.B.E or the Organizer).

This document defines :

• (i) the sporting regulations of the Events (hereinafter the Regulations),

• (ii) the general terms and conditions of sale applicable to any order of products or services relating to events placed with the Organizer via the NJUKO registration platform (hereinafter the A.B.E. General Terms and Conditions of Sale).

The terms "you", "your" and "yours" refer to you, as a participant or consumer or as a legal representative or legal guardian (over (eighteen) 18 years of age) if such participant or consumer is a minor in his/her country of residence.

Your registration for the Events implies your express and unreserved acceptance of the present A.B.E. Regulations and General Terms and Conditions of Sale.

Only the legal representative of a minor may register this minor child for the Events. Also, if parental authority is exercised jointly, the legal representative of the minor child guarantees to the Organizer that the other holder of parental authority has read and unreservedly accepted the present document. The present document supplements the Conditions of Use of the online registration platform known as NJUKO (hereinafter NJUKO), accessible at njuko.net.

In case of contradiction between the terms of the NJUKO Terms of Use, the present A.B.E General Terms of Sale and the Regulations, the terms of the Regulations shall prevail over the A.B.E General Terms of Sale, which shall themselves prevail over the NJUKO Terms of Use.

The Organizer may revise and update the A.B.E General Terms and Conditions and the Regulations at any time; please consult them regularly, and before participating in the Events.
All changes will be effective immediately upon notification by any means, including publication of a revised version on https://raceacrossseries.com.

In the event of a major change to the General Terms and Conditions of Sale and/or the Regulations, the Organiser will endeavour to notify you by e-mail to the e-mail address given on NJUKO when you registered.

NJUKO's role:

The NJUKO website, through which you placed your order, allows professional vendors and organizers to list and sell their products and services. Although the NJUKO platform facilitates transactions on the NJUKO platform, NJUKO is not the seller or organizer of the products and services related to the event.

Accordingly, for the sale of products or services relating to the Event, a contract of sale is formed solely between you and the Organizer. The Organizer is responsible for the sale of products or services relating to the Events and for any claims or other matters arising out of or in connection with the contract of sale between you and the Organizer.

A / SPORTING REGULATIONS

The present sporting regulations (hereinafter the Regulations) apply to all participants in RACE ACROSS SERIES events. They form an integral part of the General Terms and Conditions of Sale referred to above and comply with the regulations of the French Cycling Federation (FFC) specific to ultra-distance cycling.

In the event of any conflict with the provisions of the General Terms and Conditions of Sale, the provisions of the Regulations shall prevail.

1/ ORGANIZATION AND CONCEPT

The RACE ACROSS SERIES Ultra-distance cycling events, known as semi-autonomousoffering distances unassisted (bikepacking).
The events take place in a single stage, passing through checkpoints called BASE DE VIE, on roads open to traffic, in solo, duo or quartet, at a free pace, but with a time limit for each distance, called the TIME BARRIER.

Distances per event/race are as follows:

RACE ACROSS PARIS 2024 - April 23 to April 28, 2024

> Road distance of 300 kilometers (approx.): Start from 60-Chantilly and finish from 60-Chantilly. 24 hours maximum to complete the course.

> Road distance of 500 kilometers (approx.): Starting from 60-Chantilly and finishing from 60-Chantilly. 40h maximum to complete the route. Loops of 200km and 300km.

> Road distance of 1000 kilometers (approx.): Leaving from 60-Chantilly and arriving from 60-Chantilly. 96 hours or 4 days maximum to complete the route. Loops of 500km, 200km and 300km.

Please refer to the GRAVEL regulations for information on GRAVEL events.

RACE ACROSS BELGIUM 2024 - May 07 to May 12, 2024

> Road distance of 300 kilometers (approx.): Start from 1420 Braine-l'Alleud (BE) and finish from 1420 Braine-l'Alleud (BE). 24 hours maximum to complete the route.

> Road distance of 500 kilometers (approx.): Starting at 1420 Braine-l'Alleud and finishing at 1420 Braine-l'Alleud. 40h maximum to complete the route. Loops of 200km and 300km.

> Road distance of 1000 kilometers (approx.): Leaving from 1420 Braine-l'Alleud and arriving from 1420 Braine-l'Alleud. 96h or 4 days maximum to complete the route. Loops of 500km, 200km and 300km.

Please refer to the GRAVEL regulations for information on GRAVEL events.

RACE ACROSS FRANCE 2024 - June 20 to June 30, 2024

> Distance of 300 kilometers (approx.): Leaving from 84-Malaucène and arriving from 06-Mandelieu-La Napoule. 24 hours maximum to complete the course.

> A distance of 500 kilometers (approx.): Departing from the department of 34-l'Hérault and arriving at 06-Mandelieu-La Napoule. 40 hours maximum to complete the course.

> Distance of 1000 kilometers (approx.): Leaving from 64-Anglet and arriving at 06-Mandelieu-La Napoule. 120h or 5 days maximum to complete the route.

> A distance of 2500 kilometers (approx.): Leaving from 59-Lille (Btwin Village) and arriving at 06-Mandelieu-La Napoule. 240h or 10 days maximum to complete the route.

RACE ACROSS SWITZERLAND 2024 - August 13 to August 18, 2024

> Road distance of 300 kilometers (approx.): Start from 1424-Champagne (CH) and finish from 1424-Champagne (CH). 24h maximum to complete the route.

> Road distance 500 km (approx.): Start from 1424-Champagne (CH) and finish from 1424-Champagne (CH). 40h maximum to complete the route. Loops of 200km and 300km.

> Road distance of 1000 kilometers (approx.): Start from 1424-Champagne (CH) and finish from 1424-Champagne (CH). 96h or 4 days maximum to complete the route. Loops of 500km, 200km and 300km.

RACE ACROSS QUÉBEC 2024 - August 23 to August 25, 2024
> Road distance 300 kilometers (approx.) : Start from Terrebonne, QC J6X 4R8 (CA) and finish from Terrebonne, QC J6X 4R8 (CA). 24h maximum to complete the route.
> Road distance of 500 kilometers (approx.): Departure from Terrebonne, QC J6X 4R8 (CA) and arrival from Terrebonne, QC J6X 4R8 (CA). 40h maximum to complete the route. 200km and 300km loops.

Please refer to the GRAVEL regulations for information on GRAVEL events.

Details of the route(s) will be posted on the event website and social networks at a later date.

2/ TEST DEFINITION

A. THE TEST

In the event of malfunction of the GPS tracker supplied by the organization, all material evidence (sales receipts) and immaterial evidence (photos, videos) will be examined by the organization to validate compliance with the rules. The route will take you through sumptuous landscapes and panoramas, allowing you to discover in depth the regions of the countries crossed. You'll have the chance to follow in the footsteps of champions over mythical and legendary mountain passes, and pass by some of the highest cycling peaks in Europe and beyond. The route open to traffic is common to all categories. Clearly marked "bases de vie" along the route are open to the public, so that your friends and family can come and cheer you on. You can choose to take part solo, or in teams of two (2) or four (4) friends, team-mates, colleagues...

The route is not signposted, but will be made available to participants in the form of a GPX link sent by the organizers by email a few weeks before the start of the event.

B. SEMI-AUTONOMY

The RACE ACROSS SERIES events are SEMI-AUTONOMIC ultra-distance cycling events.

Semi-autonomy is defined as the ability to be self-sufficient between two "Bases de Vie", in terms of food, clothing and safety equipment, and to adapt to foreseeable and unforeseeable problems.
Under no circumstances is any assistance, help or supplies (food, mechanical, support, etc.) authorized on the course or outside the living bases, on pain of immediate disqualification.

The following rules apply:

1. No organized accompaniment is allowed along the route.

2. The "bases de vie" are supplied with drinks and food to be consumed on the spot and no other assistance is authorized throughout the course, apart from this one.

3. It is forbidden to be accompanied or to accept to be accompanied during all or part of the tests, outside the "bases of life".

4. Drafting is forbidden for participants in all categories. Any person who has drafted or caused a rider to draft will result in the disqualification of both riders. Drafting is tolerated for teams in the "Duo" and "Quartet" categories.

5. Any group of more than two people (not including teams) at any time during the event will be excluded from the event if it lasts more than 60 minutes.

6. Outside the "bases de vie", the participant can obtain food (solid and liquid) and equipment from the shops along the route, as well as sleep in a hotel, with a local, or in a bivouac, in accordance with local rules.

7. A participant who accepts to be filmed/photographed without accreditation by the organization, and therefore considered as accompanied, outside the expressly designated areas, contravenes the principle of semi-autonomy. Any participant wishing to be filmed/photographed must inform the organization at least 30 days before departure and request accreditation for the production team, so that the latter can be identified by the organization as well as by the participants.

Event regulators who witness irregularities are empowered to penalize participants in order to guarantee the spirit of the events and of RACE ACROSS SERIES.

Only runners and participants wearing a helmet number and a visible frame plate, and duly checked by the Organization, have access to the refreshment posts.

C. BIKE TYPE

There are a total of 5 types of bikes accepted:

• Standard (standard, chrono, road)

• Tandem

• Recumbent bike

• Hand bike

• Open (different type of bicycle authorized by the country's highway code)

Bikes must be propelled solely by human power.

All team members must use the same type/category of bike.

If teams use different types of bikes, they will be placed in the Open category.

A participant or a team may request the organization to register in the Open category.

Consideration will be given to participants in the Open category for an early start, at the Organizer's convenience. All participants in the Open category must respect the set time limits. 

No participant will be considered a finisher if he or she arrives outside the organization's time limit.

D. MAXIMUM TIME ALLOWED

Maximum event times are calculated according to the participant's start time, and for RACE ACROSS SÉRIES are set at :

• 300 kilometers (road): 24 hours.

• 500 kilometers (road): 40 hours.

• 1000 kilometers (road): 96h - 4 days for the PARIS, BELGIUM, SWITZERLAND events, 120 hours for the FRANCE event.

• 2500 kilometers (road): 240 hours.

Please refer to the GRAVEL regulations for information on GRAVEL events.

A. AGE

To participate in our RACE ACROSS SERIES events, you must be at least :

• Over 18 for all events.

• Under 18 years of age for team events, if the legal parent registers the participant and is a member of the team (proof of identity and parental responsibility must be sent to contact(at)race-across.com - without authorization and registration, registration will not be considered complete).

B. PHYSICAL CONDITION

It is reminded that controls will be carried out during the Events to ensure perfect conditions of regularity of the events, in particular with regard to the conditions of age and medical certification.

By participating in the Events, you are taking part in one of the sporting events organized and/or approved by a sports federation. Consequently, your participation is subject to the compulsory presentation of :

• a licence from the French Cycling Federation valid on the date of the event, bearing proof of issue a medical certificate stating "no contraindication to the practice of competitive cycling " ;

• or a UCI COMPETITION Licence valid on the date of the event ;

• or a medical certificate that must be less than one year old on the date of the event, or a copy thereof, for non-FFC-licensed riders to whom the Events are open.

Mandatory statement on the medical certificate : " no contraindication to competitive cycling ".

Prior to the Events, the medical certificate or the photocopy of the license in dematerialized format can be sent by the participant via the NJUKO registration platform allowing you to access your participant area.

Medical certificates sent by post, e-mail or hand-delivered will not be accepted.

These documents must be submitted in electronic form sufficiently in advance of the event, and no later than maximum 30 days before the event date, to enable to enable the Organizer to validate them. The participant must therefore check on his NJUKO account that his supporting document has been validated. If this is not the case, the document will have to be brought to the race number pick-up, as a last resort.

Authenticity checks of medical certificates and licenses may be carried out on site, even in cases where the participant has uploaded these documents to his/her NJUKO account. The participant must therefore be able to provide these documents when collecting his or her number or at the Events.

ATTENTION: Participants residing abroad: If you do not hold a UCI COMPETITION Licence issued by the federation in your country of residence, you are required to provide a medical certificate bearing the compulsory wording described above. This certificate must be dated less than one year before the date of the event, signed and authenticated by the doctor, whether or not the latter is established on French territory.

If the doctor is not based in France, the medical certificate must be written in French, English, Spanish, German, Italian or Portuguese only.

C. PARTICIPATION CONDITIONS 1000K and 2500K 

RACE ACROSS SERIES is aimed at all athletes in excellent physical condition. Participants must be capable of operating in semi-autonomy by day or night, and be fully aware of the difficulty of this discipline.

However, in order to validate your registration for the 2500 K and 1000 K distances, the organization will ask participants registered for these distances for references to ensure your experience.

The number of registrations is growing all the time, and to ensure that every participant can one day take part in the event of their dreams, the organization had to innovate and develop access to the 2500K and 1000k distances on our RACE ACROSS SERIES events.

Participants in the 1000K and 2500K distances will be required to have significant experience in order to present themselves at the starting line with confidence.

You will need to meet one of these entry requirements to access a distance of 2500 K :

• FINISHING 500 KM in the last 12 months

• FINISHING 1000 KM in the last 36 months

• FINISHER 2500 KM into the past

• Reference to any other event / Long-distance cycling event (road, gravel, MTB, virtual) / BRM or self-organized adventure of at least 500 KM

• The organization reserves the right to validate other references according to profile & experience.

You will need to meet one of these entry requirements to access a distance of 1000 K :

• FINISH 300 KM in the last 14 months

• FINISH 500 KM in the last 24 months

• FINISHING 1000 KM in the last 36 months

• FINISHER 2500 KM into the past

• Reference on any other event / Long-distance cycling event (road, gravel, MTB, virtual) / BRM or self-organized adventure of at least 300 K

• The organization reserves the right to validate other references according to profile & experience.

The proof will be sent by the participant when registering on the platform or afterwards.
The Organization will validate the proof of distance(s) and send an information email to the participants. The validation of the proof will be made no later than thirty (30) days before the date of the test.

D. REPATRIATION INSURANCE

The participant undertakes to take out repatriation insurance to cover repatriation costs in the event of an accident.

You can take out such insurance with our partner Assur Connect, an insurance broker specialized in sports. Here are the offers for :

• Race Across Paris: https://race-across-paris.assur-connect.com/

• Race Across Belgium: https://race-across-belgium.assur-connect.com/

• Race Across France : https://race-across-france.assur-connect.com/

• Race Across Switzerland: https://race-across-switzerland.assur-connect.com/

The organizer only makes contact with the partner. The participant must then take note of the terms and conditions of the aforementioned insurance. It is the participant's responsibility to take out and manage his or her own insurance with the insurer.

You can also contact your insurer to find out which insurance is best suited to your situation.

4/ DOSSARD and DROP BAG

A. DOSSARD

Bib numbers can be collected on presentation of the following documents:

• QR code generated automatically via the NJUKO platform - sent a few weeks before the event;

• Your license or medical certificate meeting the above conditions;

• Your invitation, available for download on your NJUKO account and/or sent by e-mail before the Events;

• Your official ID and/or passport, valid (no driver's license);

• Numbers can only be collected in the dedicated area of the Events Village. Exact times and locations will be announced at a later date;

• All number assignments are firm and final. No numbers will be sent by post, nor given out outside the opening hours of the Start Village;

• The race number will be required for access to the start area and life stations and must remain fully legible during the event, even in bad weather;

B. DROP BAG

a/ RACE ACROSS FRANCE

On the 2500 KM and the 1000 KM, participants can leave a maximum 20-liter DROP BAG at the "life bases", if they so wish. This bag is provided by the organization to each participant at the time of number collection, and only at that time.

After filling it with the items of his choice, closing it and slipping on the identification plate provided by the organizers, the participant can drop off his DROP BAG(s). No DROP BAG will be accepted outside village opening hours.

For the 500 KM and 300 KM, participants can leave an ARRIVAL BAG at the time of number collection, which they can pick up only at the Finish Village.

The organizer will not be held responsible for any loss, theft or damage to the participant's bag(s) and/or contents.

b / RACE ACROSS PARIS, BELGIUM, SWITZERLAND, QUEBEC

When you receive your number, after checking your compulsory equipment and before the start, you can leave your bag in the designated area at the start/refreshment/finish area.

The organizer will not be held responsible for any loss, theft or damage to the participant's bag(s) and/or contents.

C. DROP BAG AND BASE STATION

The DROP BAG is transported and dispatched by the organization to the "living bases" so that the participant can pick it up on arrival.

On arriving at a base camp, each participant will be given his or her DROP BAG in a designated area.

When leaving the "base de vie", participants deposit their DROP BAG in the designated area.

The DROP BAG is then returned to the participant's place of arrival by the organization.

Number of DROP BAGs for each distance in RACE ACROSS FRANCE :  

• 300 K > 0 DROP BAG

• 500 K > 0 DROP BAG

• 1000 K > 1 DROP BAG (Base de Vie 34-Pézenas )

• 2500 K > 2 DROP BAGS (Base de Vie 64-Anglet and 34-Pézenas)

DROP BAGS are given either to the competitor or to relatives, exclusively on presentation of the competitor's race number (and identification if not the competitor).

E. DROP BAG POLICY ON ARRIVAL

All DROP BAGS at the finish base will be available as soon as each participant arrives.

DROP BAGS left at the "bases de vies" along the course will be available near the finish line until the Sunday of the end of each Event, at the location communicated and indicated by the organizers.

DROP BAGS will be returned to the finish village for runners who have dropped out.

Repatriation times depend on logistical constraints, and the organization cannot guarantee complete repatriation of bags before the end of the event and/or the arrival of participants.

As the contents of the bags are not checked, no complaint can be made about the contents on arrival. We recommend that you do not place valuables in the bags. The organizer will not be held responsible for any loss, theft or damage to the participant's bag(s) and/or contents.

Participants who have abandoned their Drop Bag will have to recover the bags at their own expense at the location communicated and indicated by the Organizer. If not recovered within 60 days by the participant, the DROP BAG will be destroyed or donated to an association, at the Organizer's discretion.

5/ 2024 RACE ACROSS SERIES RATES

The price of race numbers is expressed́ in the present document in Euro currency (€) ,Swiss Francs (CHF) or Canadian dollar (CAD), all taxes included, at the rate in force on the day of your registration.

Bib number prices are available on the information page for each event and on the event registration form page.

Exceptional promotions may be organized by the Organizer to allow you to benefit from a discount on the race number price.

For safety reasons, the Organizer reserves the right to limit the number of race numbers available.

Bib number prices may vary depending on your registration date.

6/ BASE DE VIE

A. OPENING AND CLOSING OF LIVING QUARTERS.

Even though entry to A.B.E. events is based on past performance, some participants may not be able to keep up with the pace for various reasons, and may be very late.

The opening and closing dates of the bases have been set and are calculated as precisely as possible according to the time limit for each event.

If a competitor passes through after a base camp has been closed, the event management will contact the competitor to discuss his or her progress and situation. Passing after the base camp has closed is not eliminatory, unless event management decides otherwise after discussion with the competitor.

Any competitor who is excluded from the event and wishes to continue on his or her own will be under his or her own responsibility and in complete autonomy.

Opening/closing times of event bases :

RACE ACROSS France 2024

> BASE DE VIE Departure - Btwin Village (Dept 59) :

Opening: 20/06/2024 at 09h
Closing: 20/06/2024 at 11pm

> BASE DE VIE 1 - Lizzy sur Ourq (Dept 77)

Opening : 21/06/2024 2h
Closing : 21/06/2024 12h

> BASE DE VIE 2 - TO BE DEFINED (Dept 63)

Opening :xxxxx
Closing :xxxxx

> BASE DE VIE 3 - Anglet (Dept 64)

Opening : 22/06/2024 08H
Closing : 25/06/2024 20H

> BASE DE VIE 4 - Pézenas (Dept 34)

Opening : 25/06/2024 12H
Closing : 29/06/2024 22H

> BASE DE VIE 5 - Sault (Dept 84)

Opening : 25/06/2024 12H
Closing : 29/06/2024 22H

> BASE DE VIE 6 - Castellane (Dept 04)

Opening : 25/06/2024 17H
Closing: 29/06/2024 22H

> BASE DE VIE 7 arrivée - Mandelieu (Dept 06)

Opening: 26/06/2024 08H
Closing: 30/06/2024 10 PM

RACE ACROSS PARIS 2024 - 60 Chantilly

Opening: 23/04/2024 2 P.M.
Closing: 28/04/2024 6 P.M.

RACE ACROSS BELGIUM 2024 - 1410 Braine-l'Alleud (BE)

Opening: 07/05/2024 2 P.M.
Closing: 12/05/2024 6 P.M.

RACE ACROSS SWITZERLAND 2024 - 1424 Champagne, Vaud, CH

Opening: 13/08/2024 2 P.M.
Closing: 18/06/2024 6 p.m.

RACE ACROSS QUÉBEC 2024 - Terrebonne, QC J6X 4R8 (CA)

Opening: 23/08/2024 9am
Closing: 25/08/2024 4pm

B. COMFORT EQUIPMENT

Each of the living bases made available to participants on the course is validated by the organization and includes the following elements:

• A "Friends & Family" reception area

• An area reserved for DROP BAGS

• An area reserved for refreshments

• A space reserved for recovery/rest

• A shower and sanitary area

C. REFUELING

You will find the following refreshment points at each of the life stations along the route:

• cold drinks

• hot drinks

• food supplies (solid/liquid) partners

• hot or cold dish or sandwich

7/ MANAGING REST PERIODS

Each participant at the start of one of the 2500 KM and 1000 KM RACE ACROSS SERIES events is obliged to stop for a minimum of 4 hours every 36 hours from the start time. This check will be carried out using the GPS units provided by the Organizer.
Stopping time is calculated on a cumulative basis.
Failure to respect the rest time >> immediate disqualification.

8/ HEALTH AND SAFETY

A. HEALTH PROTOCOL - PARTICIPATION CONDITIONS RELATED TO THE COVID-19 EPIDEMIC

In order to ensure the health and safety of participants, the Organizer may issue a Health Protocol, including the need to present a document attesting to the participant's non-infection with the COVID-19 virus in order to gain access to the Events.

In order to take part in the Events, the participant must strictly comply with the aforementioned Sanitary Protocol and acknowledges the Organizer's right to refuse participation/access to - or to exclude from - the Events any participant who fails to comply with the aforementioned measures, without the Organizer's liability being engaged or sought as a result.

You will be informed of the provisions of this Sanitary Protocol by a communication sent to the e-mail address given when you registered with NJUKO.

- RESCUE AND MEDICAL ASSISTANCE

It is the responsibility of any runner in difficulty or seriously injured to call for help:

• By calling the Operational Management Centre (telephone number on the frame plate)

• Asking another rider to call for help if they are unable to do so themselves.

• Using the SOS function on your GPS beacon

Each rider must assist any person in danger and notify the public emergency services without delay: 

FRANCE

• Samu - 15

• Police Secours - 17

• Fire department - 18

• General - 112

BELGIUM

• Police Secours - 101

• Firefighters - 100

• General - 112

SWITZERLAND

• Police Secours - 117

• Fire department - 118

• General - 112

Don't forget that environmental and event-related hazards of all kinds can cause you to wait longer than expected for help. Your safety will then depend on the quality of what you've packed in your bag, and on your compliance with mandatory equipment.

All regulators and members of the organization are authorized :

• to disqualify any competitor deemed unfit to continue the event

• to evacuate by any means riders they deem to be in danger

• direct participants to the most appropriate care structure

A rider who calls on the services of a doctor or paramedic submits to their authority and agrees to accept their decisions.

As soon as a rider's state of health warrants treatment with an intravenous drip, he or she will be disqualified from the event.

Any runner who wilfully strays from the course is no longer under the responsibility of the organization.

During the event, the only means of communication between participants and the organization is to dial the telephone number of the Operational Management Centre, communicated beforehand and displayed on the race number/frame plate.

9/ INSURANCE

The association ULTRA CYCLING France, RIDE EAT SLEEP & SHARE or the co-organizing structure A.B.E has taken out civil liability insurance for the duration of the RACE ACROSS SERIES events.

10/ MANDATORY AND RECOMMENDED EQUIPMENT :

A. MANDATORY EQUIPMENT

For reasons of safety and to ensure the smooth running of the RACE ACROSS SERIES events, the organization makes the following equipment compulsory for each participant (including each member of the same team).

COMPULSORY EQUIPMENT FOR ALL DISTANCES PER PARTICIPANT : 

• CE-approved helmet

• Front bike light *

• Helmet light (headlamp)

• Rear bike light x2 *

• High-visibility vest or harness

• GPS counter with downloaded route in single or multiple segments

• Repair kits **

• Reflective strips ***

• Cell phone in which the number of the Operational Management Station is stored****

• 2 survival blankets (1.40m x 2m )

• Minimum water supply 1 liter

• Food reserve (Recommendation: +400kcal )

• A warning/distress whistle

• A "waste bag" dedicated to transporting waste between each site

• Reusable cup

*(Recommendation: FRONT: minimum 300 lumens / REAR: minimum 100 lumens)
**Multi-tools / 2 chambers / 3 tire levers / Pump / Patches and glue - including tubeless equipment.
*** Rear stays / front forks
***** Keep your phone on, don't hide your number, and make sure you have a charged battery and independent recharging equipment.

ADDITIONAL COMPULSORY EQUIPMENT FOR PARTICIPANTS IN THE 2500K AND 1000K DISTANCES 

• Warm down jacket

• Gore-tex rain jacket

• Legwarmers

• Gloves

• Choker / bonnet

• Bivy Bag

It's important to note that clothing should be adapted to your own abilities. In particular, you shouldn't choose the lightest possible garments to save a few grams, but rather garments that really provide good protection against cold, wind and snow, and therefore better safety and performance.

B. RECOMMENDED EQUIPMENT (NOT MANDATORY)

Night

• Inflatable Mattress and Inflatable Pillow

Health

• Toothbrush and Toothpaste

• Lip Balm

• Paracetamol

• Sun cream

Electronics

• Derailleur refill

• Power bank or dynamo

Accessories

• Small multi-purpose knife

• Multi-function spoon

• American Scotch

• Rilsan collars

• Plastic pouches

• Straps

• Chain lubricant

• Padlock

Warm clothing

• Compressible jacket

• Bonnet

• Cap or bandana

• Neckband

• Warm gloves

• Sleeves

• Second layer > Additional long-sleeved warm clothing

• Shoe cover or toe cap

• Long shorts or leggings or a combination of tights and socks covering the whole leg

• First layer > A short-sleeved garment

• A warm jacket for bad weather (especially in the mountains), made with a waterproof, breathable membrane.

• A windproof jacket with durable water-repellent protection (DWR protection)

• Long shorts or leggings or a combination of tights and socks covering the whole leg

• Shoe cover or toe cap

Miscellaneous

• Identification

• Credit card

• Cash in local currency

It's important for your safety that your equipment is bright and visible both day and night.

C. EQUIPMENT CONTROL

• Obligatory equipment check after distribution of race number

• Control at each life base exit: 3 mandatory items selected at random

• A penalty of 2 hours per missing element (start or base).

11/ GENERAL SERVICES

Road safety is ensured by the Préfecture de Police, medical service by the Organizer's service provider and, if necessary, by the French Red Cross, the Protection Civile and/or any other approved first-aid organization. The latter may decide to disqualify a participant for medical reasons. Under no circumstances may the Organizer be held responsible for a participant who is unable to finish the event, following a decision by these general services to put the participant "out of the race".

12/ PENALTIES AND DISQUALIFICATION / FAILURE TO COMPLY WITH THE RULES

A. PENALTY (*) - DISQUALIFICATION

- Cutting the trail > Leaving the trail: Any participant who leaves the trail must pick it up where he or she left it.
If we note from the GPS readings that a participant has cut the track in an "unjustified" manner that has enabled him/her to gain significant time over his/her voluntary or involuntary pursuer, the penalty will be as follows:

• The time gained by one participant over the next is between 0 and 30 minutes > a penalty of one hour applies

• The time saved by one participant over the next is between 31 and 60 minutes > a penalty of two hours applies.

• The time saved by one participant over the next is between 60 and 120 minutes > a four-hour penalty applies

• If a competitor gains more than 2 hours on the next competitor in a single infringement, the competitor in question will be disqualified.

• The participant will be disqualified for the 3rd infraction concerning the cutting of the course.

- Absence from Meeting / Pre-event briefing> 1-hour penalty

- Application incomplete 30 days before event date > Disqualification

- Unregistered media vehicle > 12-hour penalty

- Littering (deliberate act) > 4-hour penalty

- Non-respect of persons (organization or riders) / a participant and/or his supporters showing incivilities and/or refusing to respect the organizer's instructions will be penalized > Disqualification

- Absence of mandatory safety equipment (helmet: front and rear lights in working order, no survival blanket, no visibility vest) > Disqualification

- Non-assistance to a person in difficulty (requiring care) > Disqualification

> Cheating Category 1:
• Using a bicycle that is not declared to the organization > Immediate disqualification
• Riding while drafting or being drafted > 4-hour penalty

> Cheating Category 2:
• Unauthorized assistance / driving in the suction of a vehicle > immediate disqualification

> Cheating Category 3:
- Using a means of transport, sharing a race number, hanging on to a moving vehicle > Immediate disqualification for life

- No visible frame plate bikepacking category > 2-hour penalty
- Non-compliance with traffic regulations > 4-hour penalty
- Failure to stop for a total of 4 hours in any 36-hour period > Immediate disqualification
- Absence of GPS beacon > As decided by event management

- Refusal to obey an order from Event Management, a dispatcher, patrolman or flagman, a station chief, a doctor or a first-aider > Disqualification

- Refusal to take a doping test > Immediate disqualification for life

-Passage through or departure from a checkpoint after the time limit > At the discretion of event management

- Any uncivil or disrespectful behavior reported to us by the two main institutions that make up the forces of law and order, the gendarmerie and the police > Disqualification

Before, during and after the event, the organizer may check compliance with the present regulations and immediately apply the following penalties at his discretion.

(*) Time penalties are applicable once the rider has crossed the line, but he/she will be informed of the event management's decisions via the tracking platform.

(**) Disqualifying penalties are applicable immediately and the rider will be informed as soon as the decision is taken by the race management.

Any other breach of the rules will be subject to a penalty decided by the event management.

13 /ACCEPTANCE OF THE RULES AND ETHICS OF THE EVENT

The participant is fully aware that Ultra Distance cycling is an extremely dangerous sporting activity and that he/she may be confronted with climatic conditions (rain, heat, cold, storms).

The participant is fully aware that safety in such an event depends solely on his or her ability to adapt to the problems encountered.

The participant is fully aware that the role of the organizer is not to help or assist him/her in managing his/her problems, even in the event of technical damage or physical or mental problems.

By registering, the participant accepts irrevocably and unreservedly all the extreme risks of the event, in particular the risk of accident, which may even result in the participant's death, and accepts sole responsibility for any damage he or she may suffer as a result of taking part in the event.

The participant thus accepts to take part in the event at his own risk, while measuring his own risks.

The participant is informed that the route(s) may cross protected areas such as Natura 2000 areas, forest areas managed by the ONF and/or PNR. In this sense, it must respect the environment by minimising its noise and light pollution and by managing its waste (see mandatory material list). The preservation of biodiversity is essential, and each participant is responsible for its impact on the ecosystems it crosses.

By accepting all the risks of this particularly dangerous event, the participant agrees, with full knowledge of the cause and possible consequences, to release the organizer from all liability in tort and/or contract.
In return, the participant undertakes to:

• Attend pre-event briefings/meetings and official ceremonies to which he/she is invited

• Attend prize-giving ceremonies if involved

• Agree to wear a GPS beacon provided by the organization at the start of the event, for the duration of the event; then return this beacon at the end of the event by their own means and assume the cost of this beacon if it is destroyed, lost or damaged.

• Be present at the start area no later than 20 minutes before the participant's departure.

• Accept and abide by the event rules

• Accept all decisions made by the organization and regulators

• Be kind to participants, volunteers and the organization.

• have taken out and be covered by "Accident Damage" insurance for the duration of the event

14/ ABANDONMENT AND REPATRIATION

Except in the case of injury, and within the limits of possibility, a participant must not abandon anywhere other than a "life base".

In the event of abandonment, the process required is as follows:

• Notify the Operational Management Station of its abandonment;

• Make your own way to the nearest "base de vie" to return the equipment provided, exclusively to the person in charge of the base de vie, and collect your DROP BAG if necessary, or refer to the recovery conditions. E. Drop bag pick-up policy on arrival;

• In the event of non-return of the GPS, the participant will be invoiced directly by the GPS supplier, partner of the event, in the amount of 350 euros, all taxes included. By accepting the present rules when signing up, the provider will invoice the person concerned directly.

15/ MODIFICATION OF REGISTRATION & REFUND POLICY

A. MODIFICATION OF REGISTRATION

• Registration is by name only.

• Participants may change their registration to another distance or format up to 30 days before the start of the event, subject to a transfer fee of 30 euros (incl. VAT) and the difference in price of the new event/distance.

• If the participant changes from an event with a higher price to an event with a lower price, the difference will be reimbursed to the participant, taking into account the date of the change in relation to the registration price on that same date, from which the change fee will be deducted.

• If an athlete transfers from a less expensive event to a more expensive event, the participant will have to pay the difference in addition to the transfer fee.

• A transfer within a full distance (if the organization has decided to limit entries) is not possible, or the participant accepts to be on the waiting list.

• A participant may transfer his or her entry only once.

• No changes will be accepted less than 30 days before the event.

• You may only transfer your entry to another RACE ACROSS SERIES event if you have taken out the DOSSARD DEFERRAL option.

B. CANCELLATION / POSTPONEMENT

Registration is nominative. Entries may only be transferred to another RACE ACROSS SERIES event if the DOSSARD DEFERRAL option has been taken out.

To cancel your participation, please follow the steps below:

• Send an email to contact(at)race-across.com. No cancellations will be accepted by telephone or message on social networks.

• Cancellation for "Change of mind", you have two options:

  • Refund request to the organization: see below;

  • If you have subscribed to the "Bib deferral" option available only at registration, you will have the choice and possibility of a single deferral to another Race Across Serie 2024 event (same event / same distance) or to defer your participation to our next Race Across SERIE 2025 edition (same event / same distance). No request for refund or transfer for another participant will be applicable following this postponement and/or on the 2025 edition. Please note that you can only subscribe to the "Bib deferral" option at the time of your registration, you will not be able to subscribe to it afterwards. Any request to activate the "bib deferral" option should be made by contacting the support team at "contact(@)race-across.com". To activate your deferral request, you must make your request no later than 30 days before the date of the event. After this date, no request will be considered.

Cancellation with BeTicketing insurance subscription (by Assur'Connect), we direct you to take out insurance from our partner BETICKETING at the time of registration, which allows you to be reimbursed if you cancel for any accidental and unforeseeable cause that would make it impossible for you to participate in the RACE ACROSS (injury, accident, loss of job, pregnancy, moving, etc.).
The subscription is done on the registration platform at the time of registration; you will be offered to add the insurance to your shopping cart. The reimbursement request will be made via a dedicated interface to which you will have access via your insurance contract. You will be asked for some information to validate this refund. Links to BETICKETING's General Terms and Conditions: https://claimticketing.assur-connect.com/conditions. This option cannot be subscribed to after registration.

C. REPAYMENT TERMS

Subject to the above conditions, reimbursement of the registration fee (excluding service charges of €30 inc. VAT) will be made by partial re-crediting of the payment to the bank account associated with the credit card used at the time of registration, under the following conditions. The refund policy will be applied as follows:

• From opening to 4 months prior to event date: 60% of reimbursement less administrative costs

• 4 months to 2 months prior to the event: 30% of reimbursement less administrative costs

• Less than 2 months: 0% of refund

15/CLAIMS MANAGEMENT - DISPUTES, MEDIATION AND APPLICABLE LAW

Any complaint arising from the Events must be made in writing, in French or English, stating the surname, first name and race number of the participant, and sent to the Organizer's head office by e-mail to the following address: contact@race-across.com or by post to the following address:

L'association ULTRA CYCLING France 63 rue cuvier 69006 Lyon

All claims must be made within 8 days of the end of the event.

In the absence of a response within two (2) months or in the event of an unsatisfactory response from the Organizer, you may, before referring the matter to a competent court and within one (1) year of the date of dispatch of the first notification to the Organizer, have recourse free of charge to the mediation service for consumer disputes relating to the Events by contacting the CMAP, using the contact details given on its website (http://www.cmap.fr/offre/un- consommateur/) or by referring the matter to the competent public consumer mediator.

16/ EXCEPTIONAL CONDITIONS

A. EVENT MODIFICATION

• If circumstances so require, the organizer reserves the right to modify at any time the course, start times, time barriers, position of refreshment and aid stations, and any other aspect related to the smooth running of the events.

• In the event of force majeure, very unfavorable weather conditions or any other circumstance endangering the safety of competitors, the organization reserves the right to :

• Delay departure by a few hours at most

• Modify time gates

• Cancel test

• Neutralize the test

• Stop the race in progress

• Modify route

• The participant unreservedly and irrevocably accepts this right to modifications, so that his registration has been made with full knowledge of the facts.

• The participant waives the right to hold the organizer liable in the event of a change of date or any other modification, or to claim any compensation from the organizer in this respect.

• In the event of a change in the date of the event, in particular, the registration fee will not be refunded if the participant decides not to take part in the event for which he/she was registered.

B. CANCELLATION OF THE EVENT

• The organizer reserves the right to cancel the event in the event of force majeure.

• The participant accepts this right of cancellation unreservedly and irrevocably, provided that his or her registration has been made in full knowledge of the facts.

• The participant waives the right to hold the organizer liable in the event of cancellation or rescheduling of the event, or to claim any compensation from the organizer in this respect.

• In the event of force majeure (notably bad weather conditions, safety problems), the organizer reserves the right to stop the event in progress.

If the event is cancelled for reasons beyond the organizer's control (e.g. Covid restrictions, force majeure, natural disaster), runners will be offered various options by the organizers (postponement, transfer, partial refund), which will be confirmed in due course.

17/ IMAGE RIGHTS 

A. Participant image :

The Event may be captured for the purposes of public communication, in any form (notably photo, video...), on any existing or future medium, in any format, for any communication to the public worldwide, for any use including advertising and/or commercial purposes.), on any existing or future medium, in any format, for any communication to the public worldwide, for any use including advertising and / or commercial purposes, each participant expressly authorizes the Organizer, its successors or assigns (including its business partners) to fix and reproduce, on any medium and by any means, and consequently, to reproduce and represent, without remuneration of any kind, his/her name, voice, image, and more generally his/her sporting performance as part of the Event (hereinafter referred to as his/her Image), for a period not exceeding ten (10) years following the date of the Event. The participant hereby expressly authorizes the Organizer to grant sub-licenses to the Event's partners for the commercial and advertising use of the Image.

To this end, each participant expressly and irrevocably authorizes the Organizer, its successors in title and assigns (in particular its commercial partners), in order to meet the requirements of advertising, promotional and/or commercial campaigns, to 1) make any modification, addition or deletion it deems useful for the use of its Image under the conditions defined above, 2) associate and/or combine with its Image, any/all signatures, catchphrases, slogans, captions, trademarks, distinctive signs, legal notices, visuals and, in general, any element of any kind chosen by the Organizer intended in particular to illustrate the communications media in which they are integrated.

The participant guarantees that he/she is not bound by any exclusive contract relating to the use of his/her Image. The participant is informed and accepts without reservation that his or her participation in the event implies the capture of his or her Image by the Organizer's official service providers.

With regard to the event website, the participant accepts that he/she may be identified by any Internet user entering his/her surname, first name and/or race number. If you wish to object to such publication for a legitimate reason, you must communicate this decision to the Organizer at contact(at)race-across.com, prior to the Event and no later than thirty (30) days before the Event, so that appropriate measures can be taken.

B. Event images :

Any communication of still images and/or animated sequences of the Event, by the participant, captured on the occasion of his/her participation in the Event must be limited to personal use and may under no circumstances be used for promotional and/or commercial purposes outside the Event.

18/ EVENT EXPLOITATION RIGHTS 

EVENT EXPLOITATION RIGHTS.

The ULTRA CYCLING FRANCE association is the owner of the exploitation rights of the event it organizes under the legally registered trademark RACE ACROSS SERIES, RACE ACROSS PARIS, RACE ACROSS BELGIUM, RACE ACROSS FRANCE, RACE ACROSS SWITZERLAND, RACE ACROSS QUÉBEC.

All still or filmed images of the event are the exclusive property of the organizer.

Any communication about the event or use of the event in any form or medium whatsoever must respect the name of the event, the registered trademark and the express agreement of the organizer.

Any commercial use of the event's name and/or images will be subject to written agreement resulting from a detailed written request.

19/ARBITRATION CLAUSE 

Any dispute arising out of or in connection with the RACE ACROSS SERIES event shall be submitted exclusively to the Court of Arbitration for Sport in Lausanne, Switzerland, in accordance with the Code of Sports-related Arbitration.

According to our ethical charter, any ostentatious display of political and/or religious messages or images during the event is forbidden.

20/ PERSONAL DATA PROTECTION

Under the French Data Protection Act of August 6, 1978, and in accordance with the new General Data Protection Regulation (RGPD EU 2016/679), every competitor has the right to access and rectify data concerning him or her.

Information is collected in the context of registration for one of the ULTRA CYCLING FRANCE association's events for the purposes of organization, and in particular to identify each competitor individually in order to communicate to them before, during or after the event any information relating to their participation.

All rider data is kept for a period of 10 years, renewable with each registration, corresponding to the legal retention period of the medical certificate of non-contraindication to the practice of Ultra Distance cycling. After these 10 years, and unless explicitly authorized by the runner, all data will be deleted, except for surname, first name, date of birth, gender and nationality, in order to maintain rankings.

All data modification requests can be made :

1. By post to the following address

ULTRA CYCLING FRANCE 63 rue cuvier 69006 Lyon, France

2. By email to the following address contact@race-across.com

Any request for access or modification of personal data will be processed as soon as possible after receipt of the request, within a maximum period of 1 month.

CNIL - In accordance with the French Data Protection Act of August 6, 1978, you have the right to access and rectify any information concerning you. This information is only used within the organization and concerns technical data such as your e-mail address. Under no circumstances will the organization use your data for any other purpose. In accordance with the law, each rider has the right to access and rectify any personal data. To do so, please send us an e-mail stating your surname, first name and race number.

ABE's present General Terms and Conditions of Sale have been drafted in the French language, which shall be considered the official language. They are subject to French law. Any difficulty relating to the Events that cannot be settled amicably between the Organizer and the participant shall fall within the exclusive jurisdiction of the competent civil courts.

Registration for the Events implies each Participant's express and unreserved acceptance of these Rules.