Regulation Gravel

Updated on 21/10/2024

The RACE ACROSS SERIES events (hereinafter the Events) are organized by the Associations FRANCE ULTRA CYCLISME ASSOCIATION, ULTRA CYCLING Switzerland and RIDE EAT SLEEP & SHAREin partnership with Across and Beyond Endurance AG (hereinafter A.B.E or the Organizer). This document defines :
  • (i) the sporting regulations of the Events (hereinafter the Regulations),
  • (ii) the general terms and conditions of sale applicable to all orders for products or services relating to events placed with the Organizer via the MILES REPUBLIC registration platform (hereinafter the A.B.E. General Terms and Conditions of Sale).
The terms "you", "your" and "yours" refer to you, as a participant or consumer or as a legal representative or legal guardian (over (eighteen) 18 years of age) if such participant or consumer is a minor in his/her country of residence. Your registration for the Events implies your express and unreserved acceptance of these Regulations and of the present A.B.E. General Terms and Conditions of Sale. Only the legal representative of a minor may register this minor child for the Events. Therefore, if parental authority is exercised jointly, the legal representative of the minor child guarantees the Organizer that the other holder of parental authority has read and unreservedly accepted the present document. This document supplements the Terms of Use of the online registration platform known as MILES REPUBLIC (hereinafter MILES REPUBLIC), available at https://fr.milesrepublic.com/terms-of-use In the event of any contradiction between the terms of the MILES REPUBLIC Terms of Use, the present A.B.E General Terms and Conditions of Sale and the Regulations, the terms of the Regulations shall prevail over the A.B.E General Terms and Conditions of Sale, which shall themselves prevail over the MILES REPUBLIC Terms of Use. The Organizer may revise and update the A.B.E General Terms and Conditions of Sale and the Regulations at any time; please consult them regularly, and before participating in the Events. All modifications shall be effective immediately upon notice thereof, by any means, including posting a revised version hereof on https://raceacrossseries.com. In the event of a major change to the General Terms and Conditions of Sale and/or the Regulations, the Organizer will endeavor to notify you by e-mail to the e-mail address provided on MILES REPUBLIC when you registered. Role of MILES REPUBLIC : The MILES REPUBLIC site, through which you placed your order and/or registered, allows professional vendors and organizers to list and sell their products and services. Although the MILES REPUBLIC platform facilitates transactions, MILES REPUBLIC is not the seller or organizer of the products and services related to the event. Accordingly, for the sale of products or services relating to the Event, a contract of sale is formed solely between you and the Organizer. The Organizer is responsible for the sale of products or services relating to the Events and for any claims or other matters arising out of or in connection with the contract of sale between you and the Organizer. Registration for the Events implies each Participant's express and unreserved acceptance of these Rules.

Our so-called GRAVEL events are mass events with a mass start (or in waves with intervals between age categories) which is timed on kilometer sections defined by the organizer, for all participants and separate results by age category and gender. Riders must respect the rules of the road throughout the entire event.

In the event of malfunctioning of the GPS tracker supplied by the organization, all material evidence (receipt) and immaterial evidence (photos, videos) will be examined by the organization to validate compliance with the rules. The route will take you through sumptuous landscapes and panoramas, allowing you to discover in depth the regions of the countries you will cross. Clearly marked refreshment points along the route are reserved exclusively for clearly identified participants (frame plate, identification sticker).

The route is not signposted, but will be made available to participants in the form of a GPX link sent to each participant a few weeks before the event by the organization, by email communication and this route is common to all participants.

Timed segments in GRAVEL formats

In our GRAVEL formats, so-called "timed" segments are integrated according to the distance chosen (200 km, 100 km or 50 km). Only specific sections, ranging from 2 to 5 segments depending on the distance, will be timed.

The aim of these segments is to enable participants to outdo themselves on key sections of the course, while enjoying moments of recovery between these segments. In this way, participants who are unable to maintain an intense effort over the whole course can concentrate their efforts on these so-called "timed" sections, maximizing their chances of aiming for a good performance and challenging themselves.

Between these timed sections, participants can take time to rest, enjoy the scenery and stop at refreshment zones. This unique approach emphasizes a balance between performance and pleasure, encouraging an experience that is both competitive and enjoyable.

The present sporting regulations (hereinafter the Regulations) apply to all participants in the events. They form an integral part of the General Terms and Conditions of Sale referred to above and comply with the regulations of the French Cycling Federation specific to GRAVEL cycling.

In the event of any conflict with the provisions of the General Terms and Conditions of Sale, the provisions of the Regulations shall prevail.

ORGANIZATION AND CONCEPT

The GRAVEL RACE ACROSS SERIES cycling events, offering distances ranging from 50 K to 200 K without assistance (bikepacking).
The events are held in a single stage on roads open to traffic, solo, at a free pace, but with a time limit for each distance, called the TIME BARRIER.

Distances are as follows per event/race:

RACE ACROSS PARIS 2025 - April 12, 2025

> Gravel distance of 200 kilometers (approx.): Start from 60-Chantilly (FR) and finish from 60-Chantilly. TIME BARRIER 13h maximum to complete the course.
> Gravel distance 100 kilometers (approx.): Start from 60-Chantilly (FR) and finish from 60-Chantilly. Maximum TIME BARRIER to complete the course.
> Gravel distance 50 kilometers (approx.): Starting from 60-Chantilly (FR) and finishing at 60-Chantilly. TIME BARRIER 4h maximum to complete the course.

RACE ACROSS SPAIN 2025 - April 26, 2025

> Gravel distance of 200 kilometers (approx.): Start from 46190 Riba-roja de Túria (ES) and finish from 46190 Riba-roja de Túria. TIME BARRIER 13h maximum to complete the course.
> Gravel distance of 100 kilometers (approx.): Start from 46190 Riba-roja de Túria (ES) and finish from 46190 Riba-roja de Túria. Maximum TIME BARRIER to complete the course.
> Gravel distance of 50 kilometers (approx.): Start from 46190 Riba-roja de Túria (ES) and finish from 46190 Riba-roja de Túria. TIME BARRIER 4h maximum to complete the course.

RACE ACROSS BELGIUM 2025 - May 10, 2025

> Gravel distance of 200 kilometers (approx.): Start from 1420 Braine-l'Alleud (BE) and finish from 1420 Braine-l'Alleud. Maximum 13h to complete the course.
> Distance gravel 100 kilometers (approx.) : Starting at 1420 Braine-l'Alleud (BE) and finishing at 1420 Braine-l'Alleud. Maximum 7 hours to complete the course.
> Gravel distance 50 kilometers (approx.): Starting at 1420 Braine-l'Alleud (BE) and finishing at 1420 Braine-l'Alleud. 4h maximum to complete the course.

RACE ACROSS SWITZERLAND 2025 - August 16, 2025

> Gravel distance of 200 kilometers (approx.): Start from 1424-Champagne (CH) and finish from 1424-Champagne. 13h maximum to complete the course.
> Gravel distance 100 kilometers (approx.): Start from 1424-Champagne (CH) and finish from 1424-Champagne. Maximum 7 hours to complete the course.
> Gravel distance 50 kilometers (approx.): Start from 1424-Champagne (CH) and finish from 1424-Champagne. 4h maximum to complete the course.
Details of the course(s) will be posted on the event website and social networks at a later date.

DOSSARD

Bib numbers can be collected on presentation of the following documents:
QR code generated automatically via the MILES REPUBLIC platform - sent a few weeks before the event;
Your license or medical certificate meeting the above conditions;
Your official identity document or valid passport (no driver's license);

Bib numbers can only be collected in the dedicated area of the Events Village. Exact times and locations will be announced at a later date;

All number assignments are firm and final. No numbers will be sent by post, nor given out outside the opening hours of the Start Village;

The race number is required for access to the start area and refreshment points and must remain fully legible during the race, even in bad weather;

RATES 2025 RACE ACROSS SERIES

The price of race numbers is expressed́ in Euro (€), France Suisse (CHF) or Canadian Dollar (CAD) currency, all taxes included, at the rate in force on the day of your registration.
Race number prices are available on the information page for each event and on the "event registration form" page.

Exceptional promotions may be organized by the Organizer to allow you to benefit from a reduction in the price of your race number.

For reasons of event safety, the organizer reserves the right to limit the number of race numbers available, as he sees fit and/or as he deems necessary.

Bib fees may vary depending on the date you register for the event.

BIKE TYPE

There are a total of 2 types of bikes accepted:
Standard (standard, gravel, mountain bike)
Open (different type of bike authorized by the country's highway code)
Bikes must be propelled solely by human power.

All team members must use the same type/category of bike.

If teams use different types of bikes, they will be placed in the Open category.

A participant or a team may request the organization to register in the Open category.

Consideration will be given to participants in the Open category for an early start, at the Organizer's convenience. All participants in the Open category must respect the set time limits.

No participant will be considered a finisher if he or she arrives outside the organization's time limit.

MAXIMUM AUTHORIZED TIME

Maximum event times are calculated according to the participant's start time, and are set at :

  • 200 kilometers (gravel): 13 hours.
  • 100 kilometers (gravel): 7 hours.
  • 50 kilometers (gravel): 4 hours.

AGE

To participate in our RACE ACROSS SERIES Gravel events you must be at least :

> over 18 years of age on December 31 of the year of the event for the 200K EVENT
> over 16 years of age on December 31 of the year of the event for the 100K EVENT
> over 14 years of age on December 31 of the year of the event for the 50K EVENT

For those under 18, the participant's legal parent must send proof of identity and parental responsibility to the organization at least 30 days before the start of the race, to the following address: contact(at)race-across.com - without this authorization and documentation, registration will not be considered complete and will be cancelled.

PHYSICAL CONDITION

Please note that checks will be carried out during the events to ensure that they run smoothly, particularly with regard to age and medical certification requirements.
By taking part in the events, you are taking part in one of the sporting events organized and/or approved by a sports federation. Consequently, your participation is subject to the compulsory presentation of :

  • A licence from the French Cycling Federation valid on the date of the event, bearing proof of the issue of a medical certificate stating "the absence of contraindication to the practice of competitive cycling";
  • or an FFC or UCI COMPETITION Licence valid on the date of the event;
  • or a medical certificate stating "the absence of contraindication to the practice of cycling in competition", which must be less than one year old at the date of the event, or a copy thereof, for non-FFC-licensed riders to whom the events are open.

REMINDER - The medical certificate must state: " no contraindication to competitive cycling ". No other mention will be accepted.

Prior to the events, the medical certificate or the photocopy of the license in dematerialized format can be sent by the participant via the MILES REPUBLIC registration platform, giving you access to your participant area.

Medical certificates sent by post, e-mail or hand-delivered will not be accepted.

These documents must be submitted in electronic form sufficiently in advance of the event, and no more than 30 days before the event date, to enable the Organizer to validate them.

Participants must therefore check their REPUBLIC MILES account to ensure that their voucher has been validated. If this is not the case, this document will have to be brought to the race number pick-up as a last resort.

Authenticity checks of medical certificates and licenses may be carried out on site, even in cases where the participant has uploaded these documents to his/her MILES REPUBLIC account.

It is therefore mandatory for participants to be able to provide these documents when picking up their number or at events.

ATTENTION Participants living abroad: If you do not have a UCI COMPETITION Licence issued by the federation in your country of residence, you must provide a medical certificate bearing the compulsory wording described above. This certificate must be dated less than one year before the date of the event, signed and authenticated by the doctor, whether or not the latter is established on French territory.
If the doctor is not established on French territory, the medical certificate must be drawn up in French, English, Spanish, German, Italian or Portuguese only.

We entrust the management of your supporting documents to Dokeop, a supporting document management platform designed to make your life easier when registering for sports competitions and/or taking out a club license.

Check your license and medical certificate. How does it work?

Once you have registered for the event, you will receive an email from our partner Dokeop inviting you to submit your document on its platform.
Please note: the Dokeop email is sent to the email address used to register for the event. Remember to check your spam folder.
At any time, you can receive a new document submission link from the email address you used to register for the event. Simply go to the Dokeop home page (click on "submit a document") or directly to the link renewal page.
Once your document has been checked, Dokeop will inform us of its status (valid / rejected / awaiting document / awaiting validation) so that we can update and, if necessary, finalize your registration.
Please note: Creating a Dokeop member account is not mandatory to submit your document. However, we advise you to do so if you wish to benefit from all the advantages (recognition of your document for future registrations / secure storage / reminder before expiration / personalized dashboard).

If you have any questions or complaints about the processing of your supporting document, please consult the Dokeop Help Center.

RESCUE AND REPATRIATION INSURANCE

The participant undertakes to take out rescue and repatriation insurance to cover the cost of rescue and repatriation in the event of an accident (not abandonment).
You can take out such insurance with our partner Assur Connect, an insurance broker specializing in sports. Here are the offers for :

  • Race Across Paris: https://race-across-paris.assur-connect.com/
  • Race Across Spain: https://race-across-spain.assur-connect.com/
  • Race Across Belgium: https://race-across-belgium.assur-connect.com/
  • Race Across France: https://race-across-france.assur-connect.com/
  • Race Across Switzerland: https://race-across-switzerland.assur-connect.com/
  • Race Across Québec: https://race-across-quebec.assur-connect.com/

The organizer only makes contact with the partner. The participant must then familiarize himself/herself with the terms and conditions of said insurance. It is the participant's responsibility to take out and manage his or her own insurance with the insurer.

You can also contact your usual insurer to find out which insurance is best suited to your situation.

This insurance is compulsory for each participant and must be valid for the entire period of the event.

We remind you that this insurance is only active in the event of rescue or repatriation following an accident - and not following withdrawal from the event.

OPENING AND CLOSING OF REFRESHMENT STANDS

At each of the refreshment points along the route you will find the following refreshments:

  • cold drinks
  • hot drinks
  • food supplies (solid/liquid) partners

Although entry to A.B.E. events is based on past performance, some participants may not be able to keep up for a variety of reasons.

Refreshment station opening and closing times have been set and are calculated as closely as possible to the time limit for each event.
If a competitor passes through after a refreshment station has closed, the event management will contact the competitor to discuss his or her progress and situation. The fact of passing after the refreshment station has closed is not eliminatory, unless decided by the event management after discussion with the competitor.
Any competitor who is taken out of the event and wishes to continue his or her route freely will be under his or her own responsibility and in complete autonomy.

Opening/closing times for event refreshment stands :

RACE ACROSS PARIS Gravel 2025 - 60 Chantilly (FR)

> Feed station 1 / 200K:
Location and km: To be announced - no later than 15 days before the start
Opening: To be announced
Closing: To be announced
> Feed station 2 / 200K:
Location and km: To come - no later than 15 days before the start
Opening: To come
Closing: To come
> Feed station 1 / 100K:
Location and km: To come - no later than 15 days before the start
Opening: To come
Closing: To come

RACE ACROSS SPAIN Gravel 2025 - 46190 Riba-roja de Túria (ES)

> Feed station 1 / 200K:
Location and km: To be announced - no later than 15 days before the start
Opening: To be announced
Closing: To be announced
> Feed station 2 / 200K:
Location and km: To come - no later than 15 days before the start
Opening: To come
Closing: To come
> Feed station 1 / 100K:
Location and km: To come - no later than 15 days before the start
Opening: To come
Closing: To come

RACE ACROSS BELGIUM Gravel 2025 - 1410 Braine-l'Alleud (BE)

> Feed station 1 / 200K:
Location and km: To be announced - no later than 15 days before the start
Opening: To be announced
Closing: To be announced
> Feed station 2 / 200K:
Location and km: To come - no later than 15 days before the start
Opening: To come
Closing: To come
> Feed station 1 / 100K:
Location and km: To come - no later than 15 days before the start
Opening: To come
Closing: To come

RACE ACROSS SWITZERLAND Gravel 2025 - 1424 Champagne (CH)

> Feed station 1 / 200K :
Location and km : To come - at the latest 15 days before the start
Opening : To come
Closing : To come
> Feed station 2 / 200K :
Km :
Location and km : To be announced - no later than 15 days before the start
Opening: To be announced
Closing: To be announced
> Feed station 1 / 100K:
Location and km: To be announced - no later than 15 days before the start
Opening: To be announced
Closing: To be announced

COMFORT EQUIPMENT

The start/finish base, approved by the organizers, provides participants with the following items:

  • A "Friends & Family" reception area
  • An area reserved for catering
  • A space reserved for recovery/rest
  • A shower and sanitary area

A. HEALTH PROTOCOL - PARTICIPATION CONDITIONS RELATED TO THE COVID-19 EPIDEMIC

In order to ensure the health and safety of participants, the Organizer may issue a Health Protocol, including the need to present a document attesting to the participant's non-infection with the COVID-19 virus in order to gain access to the Events.

To be able to participate in the Events, the participant must strictly respect the aforementioned rules.

Sanitary Protocol and acknowledges the Organizer's right to refuse participation/access to - or to exclude from - the Events any participant for failure to comply with the measures set forth, without the Organizer being held responsible or liable in any way.

You will be informed of the provisions of this Health Protocol by a communication sent to the e-mail address you provided when you registered with MILES REPUBLIC.

RESCUE AND MEDICAL ASSISTANCE

  • It is the responsibility of any runner in difficulty or seriously injured to call for help:
  • By calling the Operational Management Centre (telephone number on the frame plate)
  • Asking another rider or a third party to call for help if they are unable to do so themselves.
  • Using the SOS function on your GPS beacon

Each rider must assist any person in danger and notify the public emergency services without delay:

FRANCE

  • Samu - 15
  • Police Secours - 17
  • Fire department - 18
  • General - 112

SPAIN

  • General - 112

BELGIUM

  • Police Secours - 101
  • Firefighters - 100
  • General - 112

SWITZERLAND

  • Police Secours - 117
  • Fire department - 118
  • General - 112

CANADA

  • Police Secours - 911
  • Fire department - 911

Don't forget that environmental and event-related hazards of all kinds can cause you to wait longer than expected for help. Your safety will then depend on the quality of what you've packed in your bag, and on your compliance with mandatory equipment.

All regulators and members of the organization are authorized :

  • to disqualify any competitor deemed unfit to continue the event
  • to evacuate by any means riders they deem to be in danger
  • direct participants to the most appropriate care structure

A runner who calls on the services of a doctor or first-aider submits to his or her authority and agrees to accept his or her decisions.
If a runner's state of health warrants treatment with an intravenous infusion, he or she will be excluded from the event.
Any runner who voluntarily strays from the course is no longer under the responsibility of the organization.
During the event, the only means of communication between participants and the organization is to dial the telephone number of the Operational Management Post (OMP) communicated beforehand and displayed on the race number/frame plate.

The association FRANCE ULTRA CYCLISME ASSOCIATION, RIDE EAT SLEEP & SHARE, ULTRA CYCLING Switzerland or the co-organizing structure A.B.E has taken out civil liability insurance for the duration of the RACE ACROSS SERIES events.

A. MANDATORY EQUIPMENT

For reasons of safety and to ensure the smooth running of the RACE ACROSS SERIES events, the organization makes the following equipment compulsory for each participant (including each member of the same team).

MANDATORY EQUIPMENT FOR ALL DISTANCES PER PARTICIPANT :

  • CE-approved helmet
  • Front bike light *
  • Helmet light (headlamp) *
  • Rear bike light x2 *
  • High-visibility vest or harness
  • GPS counter with downloaded route in single or multiple segments
  • Repair kits **
  • Reflective strips ***
  • Cell phone in which the number of the Operational Management Station is stored****
  • 2 survival blankets (1.40m x 2m )
  • Minimum water supply 1 liter
  • Food reserve (Recommendation: +400kcal )
  • A warning/distress whistle
  • A "waste bag" dedicated to transporting waste between each site
  • A code lock / anti-theft code lock (in the event of hospitalization, to secure the bike so that it can be recovered by the organization)

*(Recommendation: FRONT: minimum 300 lumens / REAR: minimum 100 lumens). Front: minimum 200 lumens.
**Multi-tools / 2 chambers / 3 tire levers / Pump / Patches and glue - including "Tubeless" equipment.
*** To be glued to the chainstays on the rear of each side and fork on the front of each side
***** Keep your phone on, don't hide your number, make sure you have a charged battery, autonomous recharging equipment and network coverage depending on the country.

ADDITIONAL COMPULSORY EQUIPMENT FOR PARTICIPANTS IN THE 2500K AND 1000K DISTANCES

  • Warm down jacket or Gore-tex rain jacket
  • Leggings or long shorts
  • Gloves
  • Choker or bonnet
  • Bivy Bag *

* Sleeping bag for protection from cold, wind and rain

It's important to note that clothing should be adapted to your own abilities. In particular, you shouldn't choose the lightest possible garments to save a few grams, but rather garments that really provide good protection against cold, wind and snow, and therefore better safety and performance.

B. RECOMMENDED EQUIPMENT (NOT MANDATORY)

Night

  • Inflatable Mattress and Inflatable Pillow

Health

  • Toothbrush and Toothpaste
  • Lip Balm
  • Paracetamol
  • Sun cream

Electronics

  • Derailleur refill
  • Power bank or dynamo

Accessories

  • Small multi-purpose knife
  • Multi-function spoon
  • American Scotch
  • Rilsan collars
  • Straps
  • Chain lubricant
  • Padlock

Warm clothing

  • Compressible jacket
  • Bonnet
  • Cap or bandana
  • Neckband
  • Warm gloves
  • Sleeves
  • Second layer > Additional long-sleeved warm clothing
  • Shoe cover or toe cap
  • Long shorts or leggings or a combination of tights and socks covering the whole leg
  • First layer > A short-sleeved garment
  • A warm jacket for bad weather (especially in the mountains), made with a waterproof, breathable membrane.
  • A windproof jacket with durable water-repellent protection (DWR protection)
  • Long shorts or leggings or a combination of tights and socks covering the whole leg
  • Shoe cover or toe cap

Miscellaneous

  • Identification
  • Credit card
  • Cash in local currency

For your own safety, it's important to make sure your equipment is bright and visible, day and night.
High-visibility vests or visibility harnesses must be worn from dusk until dawn, and/or in very poor visibility (fog, snow, rain).

C. EQUIPMENT CONTROL

  • Obligatory equipment check after distribution of race number
  • Control at each life base exit: 3 compulsory elements drawn at random - A penalty of 2 hours per missing element, cumulative (life base).

The organizers reserve the right to refuse to allow a participant to start if he or she fails to provide the required equipment. The participant may be re-authorized if the missing item(s) are presented.

Road safety is ensured by the Préfecture de Police, medical service by the Organizer's service provider and, if necessary, by the French Red Cross, the Protection Civile and/or any other approved first-aid organization. The latter may decide to disqualify a participant for medical reasons. Under no circumstances may the Organizer be held responsible for a participant who is unable to finish the event, following a decision by these general services to put the participant "out of the race".

A. PENALTY (*) - DISQUALIFICATION

  • Section > Leaving the track: Any participant who leaves the track must pick it up where he left it.
    If, according to the GPS readings, a participant has "unjustifiably" cut the track and gained a significant time advantage over his or her voluntary or involuntary pursuer, the penalty will be as follows:
    • The time gained by one participant over the next is between 0 and 30 minutes > a penalty of one hour applies
    • The time saved by one participant over the next is between 31 and 60 minutes > a penalty of two hours applies.
    • The time saved by one participant over the next is between 60 and 120 minutes > a four-hour penalty applies
    • If a competitor gains more than 2 hours on the next competitor in a single infringement, the competitor in question will be disqualified.
    • The participant will be disqualified for the 3rd infraction concerning the cutting of the course.
  • Absence from Meeting / Pre-event briefing > 1-hour penalty
  • Application incomplete 30 days before event date > Disqualification
  • Unregistered media vehicle > 12-hour penalty
  • Littering (deliberate act) > 4-hour penalty
  • Non-respect of persons (organization or riders) / a participant and/or his supporters showing incivilities and/or refusing to respect the organizer's instructions will be penalized > Disqualification
  • Absence of mandatory safety equipment (helmet: front and rear lights in working order, no survival blankets, no visibility vest, no bivy bag, etc.) > Disqualification
  • Non-assistance to a person in difficulty (requiring care) > Disqualification

> Cheat Category 1:

  • Using a bike not declared to the organization > Immediate disqualification
  • Riding while drafting or being drafted > 4-hour penalty

> Cheat Category 2:

  • Unauthorized assistance / riding in a vehicle's slipstream > Immediate disqualification

> Category 3 Cheat:

  • Using a means of transport, sharing a race number, clinging to a moving vehicle > Immediate disqualification for life
  • No visible frame plate visible bib bikepacking category > 2-hour penalty
  • Non-compliance with traffic regulations > 4-hour penalty
  • Non-compliance with the 4-hour shutdown per 36-hour period > Immediate disqualification
  • No GPS beacon > As decided by event management
  • Refusal to obey an order from Event Management, a dispatcher, patrolman or flagman, a station chief, a doctor or a first-aider > Disqualification
  • Refusal to take a doping test > Immediate disqualification for life
  • Passage through or departure from a checkpoint after the time limit > At the discretion of event management
  • Any uncivil or disrespectful behavior reported to us by the two main institutions that make up the forces of law and order, the gendarmerie and the police > Disqualification

The organizer may, before, during and after the event, verify compliance with the present regulations and immediately apply the following penalties at his discretion.
Event regulators who witness irregularities are empowered to penalize participants in order to guarantee the spirit of the events and of RACE ACROSS SERIES.

(*) Time penalties are applicable once the rider has crossed the line, but he/she will be informed of the event management's decision via the tracking platform.
(**) Disqualifying penalties are applicable immediately and the rider will be informed of the event management's decision.
Any other breach of the rules will be subject to a penalty decided by the event management.

The participant is fully aware that Ultra Distance cycling is an extremely dangerous sporting activity and that he/she may be confronted with climatic conditions (rain, heat, cold, snow, storms).
The participant is fully aware that for such an event, the participant's safety depends solely on his/her ability to adapt to the problems encountered.
The participant is fully aware that the role of the organizer is not to help or assist him/her in managing his/her problems, even in the event of technical damage or physical or mental problems.
By registering, the participant accepts without reservation and irrevocably all the extreme risks of the event, in particular the risk of accident, which may even result in the participant's death, and accepts sole responsibility for any damage he or she may suffer as a result of taking part in the event.
The participant thus accepts to take part in the event at his or her own risk, while measuring his or her own risks.
By accepting all the risks of this particularly dangerous event, the participant accepts, in full knowledge of the facts and of the possible consequences, to discharge the entire tortious and/or contractual responsibility of the organizer.

In return, the participant agrees to :

  • Attend pre-event briefings/meetings and official ceremonies to which he/she is invited
  • Attend prize-giving ceremonies if involved
  • Agree to wear a GPS beacon provided by the organization at the start of the event, for the duration of the event; then return this beacon at the end of the event by their own means and assume the cost of this beacon if it is destroyed, lost or damaged.
  • Be present at the start area no later than 20 minutes before the participant's individual start time.
  • Accept and abide by the event rules
  • Accept all decisions made by the organization and regulators
  • Be kind to participants, volunteers and the organization.
  • have taken out and be covered by "Accident Damage" insurance for the duration of the event

In the event of abandonment, the process required is as follows:

  • Notify the Operational Management Station of its abandonment;
  • Make your own way to the nearest "base de vie" to return the equipment provided, exclusively to the person in charge of the base de vie, and collect your DROP BAG if necessary, or refer to the conditions for collection E. Drop bag collection policy on arrival;
  • In the event of non-return of the GPS, the participant will be invoiced directly by the GPS supplier, partner of the event, in the amount of 350 euros, all taxes included. By accepting the present rules when signing up, the provider will invoice the person concerned directly.

Team abandonment :

  • DUO: For a team to be recognized as a Finisher, it is imperative that both members cross the finish line together. However, we do allow one participant to drop out. In this case, the remaining participant may complete the event alone to the finish line to become a Finisher. The team will not be considered as such in this case.
  • TEAM OF 4: For a team to be recognized as a Finisher, it is imperative that all four members cross the finish line together. However, we do allow one participant to drop out. In this case, the three remaining participants can finish alone to become a Finisher. The team will not be considered as such in this case.

Repatriation:
The organizer is not responsible for the transportation or repatriation of the participant in the event of abandonment. It is the participant's responsibility to make his or her own way to the nearest base or finish line.

A. MODIFICATION OF REGISTRATION

  • Registration is by name only.
  • Participants may change their registration to another distance or format up to 30 days before the start of the event, subject to a transfer fee of 30 euros (incl. VAT) and the difference in price of the new event/distance.
  • If the participant changes from an event with a higher price to an event with a lower price, the difference will be reimbursed to the participant, taking into account the date of the change in relation to the registration price on that same date, from which the change fee (30 euros incl. VAT) will be deducted.
  • If an athlete changes from a less expensive event to a more expensive one, the participant will have to pay the difference in addition to the change fee (30 euros incl. VAT) in order to validate the new entry.
  • A transfer to a full distance (if the organization has decided to limit entries and/or if the quota has been reached) is not possible or the participant accepts to be on the waiting list.
  • A participant may transfer his or her entry only once.
  • No changes will be accepted less than 30 days before the event.
  • Entries may be transferred to another RACE ACROSS SERIES event only if the DOSSARD DEFERRAL option is included in the entry.

 

B. CANCELLATION / POSTPONEMENT

Registration is nominative. Entries may only be transferred to another RACE ACROSS SERIES event if the DOSSARD DEFERRAL option has been taken out at the time of registration.

To cancel your participation you must follow one of the following options and processes:

REPORT:

  • If you have subscribed to the "Bib deferral" option, available only at registration, you will have the choice and possibility of a single deferral to another Race Across SERIE event of the current year (same event / same distance) or to defer your participation to our next Race Across SERIE edition of the following year (same event / same distance). No request for refund or transfer for another participant will be applicable following this postponement and/or on the following year's edition. Please note that you can only subscribe to the "Bib deferral" option at the time of your registration, and that you will not be able to subscribe to it at a later date. Any request to activate the "bib deferral" option should be made by contacting the support team at "contact(@)race-across.com". To activate your deferral request, you must make your request no later than 30 days before the date of the event. After this date, no request will be considered.

REIMBURSEMENT :

  • Cancellation with "BeTicketing" insurance (by Assur-Connect).e recommend that you take out insurance with our partner Assur-Connect at the time of registration. This insurance will reimburse you if you cancel your participation for any accidental and unforeseeable reason that makes it impossible for you to attend a RACE ACROSS event in the current year (injury, accident, loss of employment, pregnancy, moving house...).
    You will be asked to add "BEticketing" insurance to your shopping basket. The refund request will be made via a dedicated interface to which you will have access via your insurance contract. You will be asked to provide additional information to complete your claim. Links to BETICKETING's General Terms and Conditions: https://claimticketing.assur-connect.com/conditions. This option cannot be taken out after registration. We remind you that this is a connection with a third-party service; the participant should therefore be aware of the terms and conditions and ensure that any requests are processed and followed up by Assur-Connect services.
  • To request a refund of your registration fee from the organization: see below ("C. REFUND TERMS"; Send an email to contact(@)race-across.com. No cancellations will be accepted by telephone or message on social networks.

C. REPAYMENT TERMS

Subject to the above conditions, reimbursement of the registration fee (excluding administrative costs of €30 inc. VAT) will be made by partial re-crediting of the payment to the bank account associated with the credit card used at the time of registration, in accordance with the following conditions. The refund policy will be applied as follows:

  • From opening to 4 months prior to event date: 60% of reimbursement less administrative costs
  • 4 months to 2 months prior to the event: 30% of reimbursement less administrative costs
  • Less than 2 months: 0% of refund
Any claim arising from the Events must be made in writing, in French or English, stating the surname, first name and race number of the participant, addressed to the Organizer's head office by e-mail to the following address: contact(@)race-across.com or by post to the following address: FRANCE ULTRA CYCLISME ASSOCIATION 63 rue cuvier 69006 Lyon All claims must be made within 8 days of the end of the event at the latest. In the absence of a response within two (2) months, or in the event of an unsatisfactory response from the Organizer, you may, before referring the matter to a competent court and within one (1) year of the date of dispatch of the first notification to the Organizer, have recourse free of charge to the mediation service for consumer disputes relating to the Events by contacting the CMAP, using the contact details given on its website (http://www.cmap.fr/offre/un- consommateur/) or by referring the matter to the competent public consumer mediator.

A. EVENT MODIFICATION

If circumstances so require, the organizer reserves the right to modify at any time the routes, start times, time barriers, start sites, the position of life-support bases and aid stations, and any other aspect related to the smooth running of the events.
In the event of force majeure, very unfavorable weather conditions or any other circumstance endangering the safety of competitors, the organization reserves the right to :

  • Delay departure by a few hours at most
  • Modify time gates
  • Cancel test
  • Neutralize the test
  • Stop the race in progress
  • Modify the route and/or start/finish site, living base(s)

The participant unreservedly and irrevocably accepts this right to modifications, so that his registration has been made with full knowledge of the facts.

The participant waives the right to hold the organizer liable in the event of a change of date or any other modification, or to claim any compensation from the organizer in this respect.

In the event of a change in the date of the event, in particular, the registration fee will not be refunded if the participant decides not to take part in the event for which he/she was registered.

B. CANCELLATION OF THE EVENT

  • The organizer reserves the right to cancel the event in the event of force majeure and/or any other matter for which it is responsible.
  • The participant accepts this right of cancellation unreservedly and irrevocably, provided that his or her registration has been made in full knowledge of the facts.
  • The participant waives the right to hold the organizer liable in the event of cancellation or rescheduling of the event, or to claim any compensation from the organizer for such cancellation or rescheduling.
  • In the event of force majeure (notably bad weather conditions, safety problems), the organizer reserves the right to stop the event in progress.

If the event is cancelled for reasons beyond the organizer's control (e.g. Covid restrictions, force majeure, natural disaster), runners will be offered various options by the organizers (postponement, transfer, partial refund), which will be confirmed in due course.

A. Participant image

The Event may be captured for the purposes of public communication, in any form (notably photo, video...), on any existing or future medium, in any format, for any communication to the public worldwide, for any use including advertising and/or commercial purposes.), on any existing or future medium, in any format, for any communication to the public worldwide, for any use including advertising and / or commercial purposes, each participant expressly authorizes the Organizer, its successors or assigns (including its business partners) to fix and reproduce, on any medium and by any means, and consequently, to reproduce and represent, without remuneration of any kind, his/her name, voice, image, and more generally his/her sporting performance as part of the Event (hereinafter referred to as his/her Image), for a period not exceeding ten (10) years following the date of the Event. The participant hereby expressly authorizes the Organizer to grant sub-licenses to the Event's partners for the commercial and advertising use of the Image.

To this end, each participant expressly and irrevocably authorizes the Organizer, its successors in title and assigns (in particular its commercial partners), in order to meet the requirements of advertising, promotional and/or commercial campaigns, to 1) make any modification, addition or deletion it deems useful for the use of its Image under the conditions defined above, 2) associate and/or combine with its Image, any/all signatures, catchphrases, slogans, captions, trademarks, distinctive signs, legal notices, visuals and, in general, any element of any kind chosen by the Organizer intended in particular to illustrate the communications media in which they are integrated.

The participant guarantees that he/she is not bound by any exclusive contract relating to the use of his/her Image. The participant is informed and accepts without reservation that his or her participation in the event implies the capture of his or her Image by the Organizer's official service providers.

With regard to the event website, the participant accepts that he/she may be identified by any Internet user entering his/her surname, first name and/or race number. If you wish to object to such publication for a legitimate reason, you must communicate this decision to the Organizer at contact(at)race-across.com, prior to the Event and no later than thirty (30) days before the Event, so that appropriate measures can be taken.

B. Event images

Any communication of still images and/or animated sequences of the Event, by the participant, captured on the occasion of his/her participation in the Event must be limited to personal use and may under no circumstances be used for promotional and/or commercial purposes outside the Event.

EVENT EXPLOITATION RIGHTS.

The associations FRANCE ULTRA CYCLISME ASSOCIATION, ULTRA CYCLING SWITZERLAND and the structure A.B.E, are the owners of the exploitation rights of the event they organize under the brand name RACE ACROSS SERIES, RACE ACROSS PARIS, RACE ACROSS SPAIN, RACE ACROSS BELGIUM, RACE ACROSS FRANCE, RACE ACROSS SWITZERLAND, RACE ACROSS QUÉBEC legally registered.

All still or filmed images of the event are the exclusive property of the organizer.

Any communication about the event or use of the event in any form whatsoever and on any medium whatsoever must respect the name of the event, the registered trademark and the express agreement of the organizer.
Any commercial use of the name and/or images of the event can only be made after a written agreement resulting from a written and detailed request.

Any dispute arising out of or in connection with the RACE ACROSS SERIES event shall be submitted exclusively to the Court of Arbitration for Sport in Lausanne, Switzerland, in accordance with the Code of Sports-related Arbitration. According to our ethical charter, any ostentatious display of political and/or religious messages or images during the event is forbidden.

Under the French Data Protection Act of August 6, 1978, and in accordance with the new General Data Protection Regulation (RGPD EU 2016/679), every competitor has the right to access and rectify data concerning him or her.

Information is collected when registering for one of the events organized by FRANCE ULTRA CYCLISME ASSOCIATION, ULTRA CYCLING SWITZERLAND and structure A.B.E, for the purposes of organization, and in particular to identify each competitor individually in order to communicate to them before, during or after the event any information relating to their participation.
All rider data is kept for a period of 10 years, renewable with each registration, corresponding to the legal retention period of the medical certificate of no contraindication to the practice of Ultra Distance cycling. After these 10 years, and unless explicitly authorized by the rider, all data will be deleted except for surname, first name, date of birth, gender and nationality in order to maintain rankings.
Any request to modify data may be made:
1. By post to the following address:
FRANCE ULTRA CYCLISME ASSOCIATION 63 rue cuvier 69006 Lyon
2. By e-mail to the following address: contact(@)race-across.com
Any request for access or modification of personal data will be processed as soon as possible after receipt of the request, within a maximum period of 1 month.
CNIL - Under the French Data Protection Act of August 6, 1978, you have the right to access and rectify any information concerning you. This information is only used within the organization and concerns technical data such as your e-mail address. Under no circumstances will the organization use your data for any other purpose. In accordance with the law, each rider has the right to access and rectify any personal data. To do so, please send us an e-mail mentioning your surname, first name and race number.
ABE's present General Terms and Conditions of Sale have been drafted in French, which will be considered the official language. They are subject to French law. Any difficulty relating to the Events that cannot be settled amicably between the Organizer and the participant shall fall within the exclusive jurisdiction of the competent civil courts.

Registration for the Events implies each Participant's express and unreserved acceptance of these Rules.

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